Stanford Report, December 7, 2005

Campuswide operations, services to be reduced during winter break closure

Much of campus to be shut down from Dec. 19 through Jan. 2; closures to conserve electricity and steam usage

BY MICHAEL PEÑA

Hours, staff and select utilities will be scaled back during the winter close, from Monday, Dec. 19, through Monday, Jan. 2, 2006. Campuswide, custodial services will be scaled back, and there will be no interdepartmental mail (ID Mail) pick up or delivery during the break. The Department of Public Safety will have deputies on duty around the clock for security and law enforcement services, but the business office will be closed.

Anyone on campus during the break needing police assistance can call 329-2413 to reach a deputy on campus, or pick up the red phone just outside the front entrance of the Department of Public Safety at 711 Serra St. Individuals should dial 9-911 from a campus phone or 911 from an off-campus phone or pay phone in case of an emergency, said Stanford Police Chief Laura Wilson.

Facilities Operations will not shut off power or water to any buildings over the winter close, unless it is necessary for a maintenance or renovation project. In those few cases the building occupants will be notified and fliers posted.

In order to save electricity and steam over the winter break, heat and ventilation will be turned off or reduced in buildings that are expected to be unoccupied. About 160 buildings on campus will participate in the energy curtailment to greater or lesser degrees, so staff should consult their building manager if they aren't aware of what is planned for their building, said Campus Energy Manager Susan Kulakowski.

Eateries, café hours

On Friday, Dec. 16, Stanford Dining is scheduled to operate the following locations during these hours: Linx at the Clark Center, 10 a.m.-2 p.m.; Union Square in Tresidder Union, 11 a.m.-2 p.m.; Subway, 8 a.m.-2 p.m.; CoHo, noon-6 p.m.; Peet's Coffee and Tea (Clark Center), 7 a.m.-2 p.m.; and Peet's in Tresidder, 8 a.m.-2 p.m. The Café at the Arrillaga Alumni Center will be open on Dec. 16 from 8 a.m. to 2 p.m., and Olives at Building 160 will be closed starting Monday, Dec. 12, through Jan. 2.

All other retail cafés and eateries will keep their normal business hours until the break. They will be closed from Saturday, Dec. 17, through Jan. 2.

Parking enforcement, shuttle schedules

Parking and Transportation Services will be closed during the break, and parking enforcement will be suspended in A and C lots—with the exception of the hospital and Hoover Pavilion lots. Parking restrictions in all resident lots and special zones such as disabled parking, red zones, fire lanes and special permit stalls will be enforced around the clock.

Regular Marguerite shuttle service also will be suspended during the break, with the exception of limited service to Stanford Hospital, Lucile Packard Children's Hospital and Stanford Research Park. For a holiday schedule, go to http://transportation.stanford.edu/.

IT support

Information Technology Systems and Services will be closed from 5 p.m. Friday, Dec. 16, until 8 a.m. Tuesday, Jan. 3. Systems will be monitored to ensure critical applications and services continue to run. Operator services and telecommunication services will be provided, uninterrupted, to Stanford Hospital and Lucile Packard Children's Hospital. For more information about ITSS support services over the break, visit http://www.stanford.edu/dept/itss/organization/winterclosure.

Central offices

The Controller's Office, Office of Research Administration, Procurement and the Administrative Systems/Financial Systems Support Group will be officially closed for regular business from Monday, Dec. 19, through Monday, Jan. 2. Normal business hours will resume Tuesday, Jan. 3.

Special payroll hours

Reduced Payroll Department staff will be working from 8 a.m. to 5 p.m. Monday, Dec. 19, and Tuesday, Dec. 20, and from 8 a.m. to noon on Wednesday, Dec. 21. The Will Call window will not be open on these days. Please see http://hrweb.stanford.edu/hrms/winter05.ppt for more detailed information about payroll, including a calendar. Live checks will be mailed out on Dec. 19 to employees who do not have direct deposit. The Payroll Department will be closed from Dec. 22 through Jan. 2.

Cashier's Office 2005 deposit deadline

All departmental deposits to be processed in calendar year 2005 must be brought to the Cashier's Office by 4 p.m. Friday, Dec. 16.

Financial Systems Support

Financial Systems Support, including the Help Desk, will be closed from Monday, Dec. 19, through Monday, Jan. 2. All production and infrastructure applications will continue to be available during this time. However, limited staff will be on hand to monitor systems and to ensure that critical applications and services remain running. To report a service outage or other emergency, call 725-HELP (4357) or submit a HelpSU ticket at http://helpsu.stanford.edu/. Emergency messages will be responded to within 24 hours.

Other non-emergency messages will be addressed beginning Tuesday, Jan. 3. For more complete information about services during the winter close, go to http://www.stanford.edu/dept/itss/organization/winterclosure/.

Emergency contacts

Although officially closed, the following departments will be available to respond to emergency needs during the winter break, with the exception of weekends. If you have an emergency need, please leave a concise message and your call will be returned within 24 hours.

Controller's Office Cash and Real Estate Accounting: 725-0033 Disbursements (Accounts Payable, Travel and Reimbursements): 725-9100 Payroll: 723-2259 Office of Research Administration Office of Sponsored Research—All Proposals and Award Issues (except Accounts Receivable): 498-5873; Mike McKay, mmckay@stanford.edu Office of Sponsored Research—Accounts Receivable and Cash Management Issues: 725-7786; Rudy Magpantay, rudymag@stanford.edu Procurement Purchasing and Contracts: 725-2897 Financial Systems Support Emergency Help and Service Outages: 725-HELP (4357), http://helpsu.stanford.edu All departments will resume normal working hours on Tuesday, Jan. 3, 2006.